Why we collect your data
We will collect personal data from you and your company employees specifically for the ongoing management and performance of any contract of service that exists between both companies. These data will also be gathered for us to effect any necessary due diligence of your firm or its officers, as necessary under regulatory or legislative obligations.
The personal data will solely be used by this company and its subsidiaries for those purposes mentioned and will not be forwarded to any non-related third parties, unless express permission is provided by you or by the identified individual.
Personal data we will require
To meet the above we may need to see all or a selection of the following information:
- Employee names
- Company email addresses
- Company Director addresses
- Company Director dates of birth
- Names of shareholders who hold a greater than 25% voting or ownership rights
This list of data items we may ask you for in order to meet our obligations may be expanded upon depending on the nature of the contract under which we operate. The requirement to supply any additional personal data will be set out under the terms of the contract for service and will be subject to the assertions and operations as set out herein. Any additional information will always be pertinent to these standards set out, unless specifically provided for in contract. We will only collect such data that is needed to understand your financial needs and circumstances in order to identify the mortgage which best meets your needs. The information that will be processed includes the following:
Why we collect data
Under Data Protection laws we must have a legal basis for the collection of your data. This means that there must be a specific reason for us to request your data. Aria Finance collects data for the maintenance of a contract for a loan and for the preparation of entry into this contract. The information is used to manage our contractual obligations to you in delivering a service to your customer and will also be used to provide information about Aria, its services and products offered.
What we do with your data
The primary reason that we collect your data, your company’s data, your company’s officers and your employees’ data will be to facilitate the performance of the contract that we enter into or that we are negotiating entry into.
The personal data will be shared internally with those individuals within the company who are involved in the performance of the contract. We will also share your data with our external processors where necessary in order to facilitate the correct operation of the provided or provision of services and to provide information on Aria, its associated companies and the products that they offer.
Personal data in regards to your company’s officers and directors may be provided to fraud prevention agencies in order that we can perform relevant due diligence checks on your firm under Enra’s Anti-Money Laundering obligations.
With whom do we share your data
Your data will be shared with other, external data processors to assist us in managing our contractual obligations. These include:
- Credit Reference Agencies (CRAs)
- Fraud Prevention Agencies
- Our parent company, Enra Specialist Finance Ltd
- Our regulator, the FCA
- Statutory Bodies on their lawful request, e.g. NCA, police forces
- External funders
- Valuers
- Solicitors
Retention of your data
Aria will retain your data only for as long as is necessary. This means the relevant data will be retained for a period equal to the duration of the contract plus 7 years after the term ends in order to fulfil our regulatory obligations that may arise as a result of the activities undertaken. All data will be securely stored and deleted to industry standards.
Your rights
The relevant personal data is protected by legal rights which includes rights to:
- object to our processing of your data,
- request that your data is erased or corrected
- request access to your personal data
Where you request Aria to cease processing your data prior to the end of the contract term, this will affect the performance of the contract.
The right to your objection to our processing, or request erasure , of your data is subject to our regulatory and legislative responsibilities as well as to the correct maintenance of any contract that we may enter. This means that we have a legal necessity to retain your data while there is a contract for service in existence between the two firms.
Where we have made an error on your data and you wish to submit a correction please contact us via the mentioned methods.
The contact details should also be used to request a copy of all personal data we hold on you or your employees. We will endeavour to provide all data that we hold as soon as possible upon receipt of your request and will take no longer than 30 days to do so.
You have the right to request that data which we hold is passed to another Data Controller for their use on your behalf via a “machine readable” format. This can be requested from the Data Protection Representative of Aria
You also have a right to complain to the Information Commissioner’s Office (ICO) which regulates the processing of personal data. Aria’s registration number with the ICO is Z6765361. The ICO can be contacted via the following methods:
Post:
Information Commissioner’s Office,Wycliffe House,Water Lane,Wilmslow SK9 5AF
Telephone: 0303 123 1113
Website: www.ico.org.uk
'Cookies'
A ‘cookie’ is a piece of data that a website transfers to the internet browser on your computer’s hard disk, which lets the website “remember” who you are. It will usually contain a unique, randomly generated, number. Major commercial and business websites generally employ cookies. They cannot be used by themselves to identify you, and we will not attempt to use them for this purpose. You can delete cookies manually – if you wish to do so, please consult your browser help manual. (There are also websites that help you do this.) “Session cookies” stay in your browser only until you close it. “Persistent cookies” stay in your browser for longer – how long depends on the “lifetime” of the relevant cookie.
Use of 'Cookies'
We use session cookies to allow you to carry information across pages and avoid you having to re-type it. We may use persistent cookies so we can recognise your number (but not identify you further) when you return to our website, and, potentially, to enable us to note your interests, and arrange or edit content to match your interests, or those of borrowers generally, in a better way. Third parties may also serve cookies through this website. They may be used to put together statistics to help understand how people use the site, or to check whether, and how often, particular content is being viewed.
Web Beacons
Some pages may contain these electronic markers to allow us to count up the people who have visited these pages. They collect limited information, including the time when the page was viewed, and the cookie number. We may also carry web beacons placed by third party advertisers in order to track a campaign’s effectiveness, but, again, these will not collect information that would allow you to be identified personally.